- #Setting up microsoft project professional 2016 how to#
- #Setting up microsoft project professional 2016 update#
White (not started tasks) is less than 1, green is between 1 and 2, yellowīetween 2 and 3, red between 3 and 4, or simply filter tasks by date rangeĪnd address tasks in priority sequence (red, yellow, green, white). On the numeric value in the stoplight (status) column, keeping in mind that From the Gantt chart above, tasks may be filtered
#Setting up microsoft project professional 2016 update#
Steps to re-assign resources, re-evaluate effort or update progress to facilitate In simple terms a quick scan down the stoplight column will draw immediateĪttention to red and yellow stoplights, being the alert to take pro-active Practical application of the stoplight enhancement The column will now be in the Gantt View. Insert Column>Selectįield name from dropdown box (“Number 2”).Įnter a Title for the Column (“Status”). Header at the position for column insertion. Set up four logic “tests for Stoplight” as To set the flag colours, click the “Graphical Is between 4 and 3, red will prevail etc). The logical argument will prevail (if the value in the column The logic for image selection is the first test which meets Select “Average” from the dropdown box for Navigation: Check the radio button “Rollup” and To group summary rows and substitute numbers with graphical (4 = Red, 3 = Yellow, 2 = Green, 1 = White) Logic will place the values 1 through 4 on tasks and milestones The status stoplight underlying logic is discussedĬlick to “OK” button to save the formula. In formula above) – for a longer duration projectĪ value of 14 (days) is recommended – this providesĪ longer evaluation window with more time to take pro-activeĪction. Months) a value of 7 (days) is recommended for the stoplight Note: For a short duration project (typically 1 to 3 This formula supports the logic set out below: Step 2: Add a formula to support the required stoplight Help mitigate execution risk and provide a consistent early warning processįields in MS Project (I selected the “Number 2” field The underlying logic applied to drive the plan in a pro-active manner to
#Setting up microsoft project professional 2016 how to#
Project is used in this example, illustrating how to set up stoplights and Typically, stoplights are used during execution phase of a project. To mitigate risk associated with late completion of future tasks. Require immediate attention yellow stoplights require pro-active action The process is simple and hassle-free green stoplights are good white stoplightsĪre future tasks with start dates beyond stoplight horizon red stoplights Selection of the window horizonĭepends on the size and duration of the project. Taking pro-active action on tasks or milestones with potential delay withinĪ one, two or three week window to the future. Reactive reporting tools? Project stoplights can provide an easy guide to Wondered how to use project monitoring tools as pro-active aids instead of
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